Are you an amazing Executive Assistant ready to take the next step in your career and help make our CEO’s life easier? Or would you like to be our first contact and provide us administrative support? Then we want to hear from you ASAP.
*Executive Assistant to the CEO*
Full-time position
Location: Budapest, Hungary - Graphisoft Park
Tasks:
- Attend high-level meetings with our CEO and the Directors to support daily operations;
- Managing external relationships with service providers, vendors, landlords, and utility management;
- Receiving and administering invoices (incoming and outgoing invoices), preparing them for our CEO’s approval and for our external accountant;
- Maintaining regular contact with our external payroll provider and coordinating the monthly payroll process;
- Supporting management in the preparation of employment contracts and amendments thereto and occasionally dealing with work permits;
- Book and organise business-related travels;
- Support other departments in the execution of events such as team events, social gatherings, and team off-sites abroad;
- Schedule and coordinate functional operating meetings;
- General office management tasks (stock management, budget, coordinating);
- Identify, take on and follow up on ad-hoc business projects.
Find detailed information about the position here.
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*Office Management Assistant / Receptionist*
Part-time position - 4 hours/day
Location: Budapest, Hungary - Graphisoft Park
The Office Management Assistant provides administration and office management to the company and ensures the smooth running and availability of the office to employees and visitors.
Tasks
- As an office receptionist being the first point of contact to welcome people at the office;
- Supporting the Executive Assistant to the CEO in administration;
- Managing incoming and outgoing posts, courier, and postal services;
- Answering and operating the main phone, handling calls and e-mails;
- Supporting projects by organizing printings upon requests/orders;
- Coordinating and executing event-related activities under the supervision of the line manager;
- Performing day-to-day management of services provided by third-party vendors.
Find detailed information about the position here.
